Conference Stipend Application Process

2021 ASEE ELD Long Beach (Virtual Meeting) Conference Stipends

Sponsored by ASTM, Elsevier, IEEE, IET, McGraw-Hill, Morgan & Claypool, and SPIE

The ASEE Annual Conference in Long Beach, California is now a virtual conference. It will take place July 26-29, 2021 online. ASEE ELD announced this week that the early-bird member full-conference registration rate is $395, with the May 31st as the early-bird deadline. The ASEE ELD travel stipends have been realigned to better match this registration fee.

Background:

The leadership of the Engineering Libraries Division (ELD) realizes that the American Society for Engineering Education (ASEE) annual conference is an expensive event. Registration, airline, and hotel prices continue to increase, while at the same time many university budgets supporting conference attendance remain the same or decrease.

Although conference costs may be particularly problematic for librarians who are new to the profession or who are in entry-level or near entry-level positions, conference support varies greatly between universities. Therefore, a librarian at any career stage may find it difficult to attend ASEE conferences.


Sponsor:

With that in mind, ASTM, Elsevier, IEEE, IET, McGraw-Hill, Morgan & Claypool, and SPIE sponsor stipends for the ASEE Annual Conference.

New 2021 conference stipends to be awarded for the 2021 ASEE ELD 2021 Long Beach conference include:

ASEE-ELD 2021 Long Beach Needs-Based Stipends Random Drawing Stipends
ASTM $375 $375 $375 $375
IEEE $375 $375 $375 $375
IET $375 $375
McGraw-Hill $250 $250
Morgan & Claypool $333.33 $333.33 $333.33 $250 $250
SPIE $333.33 $333.33 $333.33

There are also 2020 ASEE ELD conference stipend awardees that will be using their unused, 2020 stipends from Elsevier, IEEE, and McGraw-Hill to attend the 2021 ASEE ELD 2021 Long Beach conference.


Procedure:

The drawings for two $250 Morgan & Claypool awards and two $250 McGraw-Hill awards were held at the 2020 ASEE virtual conference, with the following winners (Morgan & Claypool: Julie Cook, Holly Surbaugh; McGraw-Hill: Paul Hottinger, Kristyn Caragher) and alternates (Erin Rowley, Cari Lyle, Sarah Over, and Anamika Megwalu). If additional alternates are needed, the ASEE ELD Development Committee will use the same randomized selection process on the same list of ASEE ELD candidates from the ASEE ELD Business Meeting on June 24, 2020. 

We are accepting applications for the new 2021 ASEE ELD conference stipends until May 26, 2021 at 5 p.m. EDT  for the 2021 ASEE Long Beach (Virtual Meeting) conference. They will be awarded by May 28, 2021. Applications will be accepted from any ASEE ELD member that is either actively employed in a library setting or currently pursuing a graduate degree in library science as of May 3, 2021. Please apply! The purpose of the need-based stipends is to enable you to join your ELD colleagues online for the 2021 ASEE Long Beach (Virtual Meeting) conference.

The need-based stipends support those who have the greatest funding needs. A panel of current and/or former ELD officers will review the applications and rank them according to need.

For the panel to assess needs, applicants are asked to document their registration information and what level of funding they expect to receive from their institutions. Please provide as much detail as possible so the panel can accurately assess the need. In the event a stipend recipient is unable to attend the conference, a stipend will be awarded to the next applicant on the needs-based ranked list.


Rules and Deadlines:

By submitting this form, you are applying for a need-based conference stipend to attend the 2021 ASEE Long Beach (Virtual Meeting).

Applications will be accepted from any ASEE ELD member that is either actively employed in a library setting or currently pursuing a graduate degree in library science as of May 3, 2021. Applicants must supply ALL requested information in this form.

Applications MUST be received no later than 5 PM EDT on May 26, 2021. Initial award winners will be notified no later than May 28, 2021.

All awardees must notify ELD Secretary-Treasurer Daniela Solomon at dxs594@case.edu and Bernadette Ewen at ewen@rose-hulman.edu within one week of receiving notification from ELD of their needs-based stipend award whether they will or will not be accepting the award. If the awardee accepts the award, the awardee must also register for the ASEE ELD conference in Long Beach and send confirmation of registration to Daniela Solomon at dxs594@case.edu and Bernadette Ewen at ewen@rose-hulman.edu within one week of receiving notification from ELD of the needs-based stipend award. If the awardee does not contact these two ASEE ELD members and send the required 2021 ASEE Annual Conference registration confirmation during this time frame, the awardee forfeits the right to a stipend for this year, and a stipend will be given to the next person on the needs-based ranked list instead. Adherence to this timeline is necessary so that awardees and alternates can obtain the best ASEE conference pricing.

Awards may be used ONLY to support attendance at ASEE 2021 annual meeting. If you register for the ASEE meeting and receive a stipend, but do not attend this annual meeting, you agree to reimburse ELD the full amount of the stipend.

If the conference stipends are offered in succeeding years, the following guidelines apply:

ELD has two types of stipends: random drawing and need-based. An ELD member cannot receive a need-based stipend two years in a row, a random drawing stipend two years in a row, or a random drawing and need-based stipend in the same year. After receiving either type of stipend, a member is ineligible to receive that same type of stipend for the following year’s conference (e.g. the winner of a need-based award for the 2020 annual meeting is ineligible for a need-based award for the 2021 annual meeting). However, winning a random drawing stipend one year does not disqualify a person from receiving a need-based stipend the next year, or vice versa.

A person selected for a random drawing stipend may apply for a need-based stipend in the same conference year. If a random drawing winner applies for, and is awarded, a need-based stipend, the member will receive the stipend with the greatest value. The lesser stipend will be awarded to an alternate. A person can only receive one ELD conference stipend per conference.

Stipend awardees are required to update any changes in their contact information by emailing Bernadette Ewen at ewen@rose-hulman.edu and copying Daniela Solomon at dxs594@case.edu.

We are grateful to our sponsors and hope their generosity will enable additional ELD members to attend the conference in ASEE annual meeting in Long Beach. Again, please consider applying for a stipend.

If you have questions about any of the above, please contact Bernadette Ewen at ewen@rose-hulman.edu.


Application Form:

Applicants must supply ALL requested information in the Web form available at:

ASEE-ELD-NEEDS-BASED-CONFERENCE-STIPEND-APPLICATION- 2021 ASEE-LONG BEACH-VIRTUAL MEETING

Questions?

For any questions about any of the above, please contact Bernadette Ewen at ewen@rose-hulman.edu.

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