Travel Stipend Application Process

ASEE / ELD 2020 Travel Stipends for the Montreal Conference

Sponsored by: ASTM, Elsevier, IEEE, IET, McGraw-Hill, and Morgan & Claypool Publishers

Background:

The leadership of the Engineering Libraries Division (ELD) realizes that the American Society for Engineering Education (ASEE) annual conference is an expensive event. Registration, airline and hotel prices continue to increase, while at the same time many university travel budgets remain the same or decrease.

Although conference costs may be particularly problematic for librarians who are new to the profession or who are in entry-level or near entry-level positions, travel support varies greatly between universities. Therefore, a librarian at any career stage may find it difficult to attend the ASEE conference.

 


Sponsor:

With that in mind, ASTM, Elsevier, IEEE, IET, McGraw-Hill, and Morgan & Claypool Publishers sponsor travel stipends for the ASEE Annual Conference.

Needs-Based

Stipends

Random Drawing

Stipends

ASTM $750 $750
Elsevier $1500
IEEE $1500 $1500 $1500 $1500
IET $750
McGraw-Hill $1500 $1500 $1500 $250 $250
Morgan & Claypool $500 $500 $250 $250

 


Procedure:

The drawing for the two $250 Morgan & Claypool awards was held at the ASEE Tampa conference, with the following winners (Bernadette Ewen, Kari Weaver) and alternates (Erin Rowley, Sarah Parker, and Marian Armour-Gemmen). With the two additional random drawing stipends from McGraw-Hill, Erin Rowley and Sarah Parker are now McGraw-Hill stipend winners. If additional alternates are needed, the ASEE ELD Development Committee will use the same randomized selection process on the same list of ASEE ELD candidates from the ASEE ELD Business Meeting on June 18, 2019 in Tampa.

We are now ready to accept applications for the need-based stipends. Applications will be accepted from any ASEE ELD member that is either actively employed in a library setting or currently pursuing a graduate degree in library science as of December 31, 2019. Please apply! The purpose of the need-based stipends is to enable you to join your ELD colleagues in Montreal for the ASEE conference.

The need-based stipends support those who have the greatest funding needs. A panel of current and/or former ELD officers will review the applications and rank them according to need. This ranking will be used to assign recipients to stipends ranging from $1700 to $500.  In order for the panel to assess needs, applicants are asked to document their travel cost information and what level of funding they expect to receive from their institutions. Please provide as much detail as possible so the panel can accurately assess the need. In the event a stipend recipient is unable to attend the conference, a stipend will be awarded to the next applicant on the needs-based ranked list.

 


Deadlines:

By submitting this form, you are applying for a need-based travel stipend to attend the 2020 ASEE Annual Conference in Montreal, Quebec.

Applications will be accepted from any ASEE ELD member that is either actively employed in a library setting or currently pursuing a graduate degree in library science as of December 31, 2019. Applicants must supply ALL requested information in this form.

Applications MUST be received no later than 5 PM EST on Friday, January 10, 2020. Initial award winners will be notified no later than January 31, 2020.

All awardees must notify ELD Secretary-Treasurer Kari Kozak at kari-kozak@uiowa.edu and Bernadette Ewen at ewen@rose-hulman.edu within two weeks of receiving notification from ELD of their needs-based stipend award whether they will or will not be accepting the award. If you do not contact these two ASEE ELD members during this time frame, you forfeit your right to a stipend for this year, and a stipend will be given to the next person on the needs-based ranked list instead. Awardees accepting the stipend must also register for the ASEE ELD conference in Montreal and send confirmation of registration to Kari Kozak at kari-kozak@uiowa.edu and Bernadette Ewen at ewen@rose-hulman.edu no later than March 1, 2020. Please realize that the funds will be disbursed to you after your provide ELD with evidence that you have registered for the 2020 ASEE Annual Conference. If you do not register and provide proof of registration to them by March 1st, you forfeit your right to a stipend for this year, and a stipend will be given to the next person on the needs-based ranked list instead. Adherence to this timeline is necessary so that awardees and alternates can be notified of awards before the ASEE conference early-bird registration deadline, which is April 8th.

 


Rules:

 

Awards may be used ONLY to support attendance at ASEE 2020 in Montreal. If you register for the meeting and receive the award, but do not attend the meeting in Montreal, you agree to reimburse ELD the full amount of the stipend.

In the event that the travel stipends are offered in succeeding years, the following guidelines apply:

ELD has two types of stipends: random drawing and need-based. An ELD member cannot receive a need-based stipend two years in a row, a random drawing stipend two years in a row, or a random drawing and need-based stipend in the same year. After receiving either type of stipend, a member is ineligible to receive that same type of stipend for the following year’s conference (e.g. the winner of a need-based award for Tampa 2019 is ineligible for a need-based award in Montreal 2020). However, winning a random drawing stipend one year doesn’t disqualify a person from receiving a need-based stipend the next year, or vice versa.

A person selected for a random drawing stipend may apply for a need-based stipend in the same conference year. If a random drawing winner applies for, and is awarded, a need-based stipend, the member will receive the stipend with the greatest value. The lesser stipend will be awarded to an alternate. A person can only receive one ELD travel stipend per conference.

Stipend recipients are required to update any changes in their contact information by emailing Bernadette Ewen at ewen@rose-hulman.edu and copying Kari Kozak at kari-kozak@uiowa.edu.

We are grateful to our sponsors, and hope their generosity will enable additional ELD members to attend the conference in Montreal. Again, please consider applying for a stipend.


Application Form:

Applicants must supply ALL requested information in the Web form available at:

ASEE-ELD-NEEDS-BASED-TRAVEL-STIPEND-APPLICATION-ASEE-MONTREAL-2020

Questions?

For any questions about any of the above, please contact Bernadette Ewen at ewen@rose-hulman.edu

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