Conference Stipend Application Process

2022 ASEE ELD Minneapolis Conference Stipends

Sponsored by ASTM, Elsevier, IEEE, IET, McGraw-Hill, Morgan & Claypool, and SPIE! 

Background:

The leadership of the Engineering Libraries Division (ELD) realizes that the American Society for Engineering Education (ASEE) annual conference is an expensive event. Registration, airline, and hotel prices continue to increase, while at the same time many university budgets supporting conference attendance remain the same or decrease.

Although conference costs may be particularly problematic for librarians who are new to the profession or who are in entry-level or near entry-level positions, conference support varies greatly between universities. Therefore, a librarian at any career stage may find it difficult to attend ASEE conferences.


Sponsor:

With that in mind, ASTM, Elsevier, IEEE, IET, McGraw-Hill, Morgan & Claypool, and SPIE sponsor stipends for the ASEE annual conference.

ASEE-ELD 2022 Minneapolis (last updated on April 11, 2022)

Stipend Sponsor Need-Based Conference Stipends Random Drawing Conference Stipends
ASTM $750 $750
Elsevier $1,500
IEEE $1,500 $1,500 $1,500 $1,500
IET $750
SPIE $1,000
McGraw-Hill $2,000 $1,500 $1,500 $250 $250
Morgan & Claypool $1,000 $250 $250

As more stipend funds are received from sponsors, this chart will be updated.


Procedure:

The drawings for two $250 Morgan & Claypool awards and two $250 McGraw-Hill awards were held at the 2021 ASEE virtual conference, with the following winners (Morgan & Claypool: Chelsea Leachman, Aleshia Huber; McGraw-Hill: Hema Ramachandran, Mindy Thuna) and alternate (Martin Dunlap). If additional alternates are needed, the ASEE ELD Development Committee will use the same randomized selection process on the same list of ASEE ELD candidates from the ASEE ELD Business Meeting on July 28, 2021.

We are now ready to accept applications for 2022 ASEE ELD need-based conference stipends to be awarded for the 2022 ASEE annual conference in Minneapolis. Applications will be accepted from any ASEE ELD member that is either actively employed in a library setting or currently pursuing a graduate degree in library science as of March 1, 2022. Please apply! The purpose of the need-based stipends is to enable you to join your ELD colleagues in Minneapolis for the ASEE annual conference.

The need-based stipends support those who have the greatest funding needs. A panel of current and/or former ELD officers will review the applications and rank them according to need.

For the panel to assess needs, applicants are asked to document their registration and travel cost information and what level of funding they expect to receive from their institutions. Please provide as much detail as possible so the panel can accurately assess the need. In the event a stipend recipient is unable to attend the conference, a stipend will be awarded to the next applicant on the needs-based ranked list.


Rules and Deadlines:

By submitting this form, you are applying for a need-based conference stipend to attend the 2022 ASEE annual conference in Minneapolis.

Applications will be accepted from any ASEE ELD member that is either actively employed in a library setting or currently pursuing a graduate degree in library science as of March 1, 2022. Applicants must supply ALL requested information in this form.

Applications MUST be received no later than 5 PM EDT on May 4, 2022. Initial award winners will be notified no later than May 9, 2022.

All awardees must notify ELD Secretary-Treasurer Lisa Ngo at lngo@berkley.edu and Bernadette Ewen at ewen@rose-hulman.edu within one week of receiving notification from ELD of their needs-based stipend award whether they will or will not be accepting the award. If the awardee accepts the award, the awardee must also register for the 2022 ASEE annual conference and send confirmation of registration to Lisa Ngo at lngo@berkley.edu and Bernadette Ewen at ewen@rose-hulman.edu within one week of receiving notification from ELD of the needs-based stipend award. If the awardee does not contact these two ASEE ELD members and send the required 2022 ASEE annual conference registration confirmation during this time frame, the awardee forfeits the right to a stipend for this year, and a stipend will be given to the next person on the needs-based ranked list instead. Adherence to this timeline is necessary so that awardees and alternates can obtain the best ASEE conference pricing.

Awards may be used ONLY to support attendance at the 2022 ASEE annual conference. If you register for the ASEE annual conference and receive a stipend, but do not attend this annual conference, you agree to reimburse ELD the full amount of the stipend.

If the conference stipends are offered in succeeding years, the following guidelines apply:

ELD has two types of stipends: random drawing and need-based. An ELD member cannot receive a need-based stipend two years in a row, a random drawing stipend two years in a row, or a random drawing and need-based stipend in the same year. After receiving either type of stipend, a member is ineligible to receive that same type of stipend for the following year’s conference (e.g., the winner of a need-based award for the 2021 annual meeting is ineligible for a need-based award for the 2022 annual meeting). However, winning a random drawing stipend one year does not disqualify a person from receiving a need-based stipend the next year, or vice versa.

A person selected for a random drawing stipend may apply for a need-based stipend in the same conference year. If a random drawing winner applies for, and is awarded, a need-based stipend, the member will receive the stipend with the greatest value. The lesser stipend will be awarded to an alternate. A person can only receive one ELD conference stipend per conference.

Stipend awardees are required to update any changes in their contact information by emailing Bernadette Ewen at ewen@rose-hulman.edu and copying Lisa Ngo at lngo@berkley.edu.

We are grateful to our sponsors and hope their generosity will enable additional ELD members to attend the 2022 ASEE annual conference in Minneapolis. Again, please consider applying for a stipend.


Application Form:

Applicants must supply ALL requested information in the Web form available at:

ASEE-ELD-NEEDS-BASED-CONFERENCE-STIPEND-APPLICATION-ASEE-MINNEAPOLIS-2022

Questions?

For any questions about any of the above, please contact Bernadette Ewen at ewen@rose-hulman.edu.

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